Terms and Conditions

User Agreement for the Keyfleet Fuel Network’s Purse Option.
  1. By signing this registration, the client agrees to utilise the Keyfleet Fuel Network (KFN) to purchase diesel and other service-related products from KFN.
  2. An updated list of all participating KFN sites and services will be made available to the client through the Client Operations Department. This list is also accessible on the Keyfleet Dashboard.
  3. While participating vendors are carefully selected, KFN cannot be held responsible for the unavailability of services or products at any KFN-participating site.
  4. The client acknowledges that pricing for additional service-related products—such as parking, wash bays, etc.—may vary from site to site and that no discounts are available on such services.
  5. Additionally, the client understands that the standard KFN price does not apply to certain sites. The fuel prices for these sites are made available to registered clients on the KeyFleet website.
  6. Payment for diesel can only be made using one of the approved KFN methods: KFN Fuel Purse or Bank Fleet Card.
  7. The client agrees to top up the KFN fuel purse as required after receiving notice from KFN. Notice will be provided via email, SMS, or an indicator on the KFN transaction dashboard when the purse balance drops below the agreed “top-up” amount.
  8. If the purse balance falls below the designated “cut-off” amount, the KFN system will automatically lock the account until the client replenishes the purse. No transactions will be authorized until the purse is topped up.
  9. It is the client’s responsibility to ensure that any funds transferred into the KFN purse are made available immediately. The client’s purse will only be credited once the transferred funds reflect in the KFN account without any hold or restriction.
  10. Deposits can be made via electronic bank transfer to the following banks: ABSA, First National Bank, Standard Bank, and Nedbank. To ensure an immediate top-up, clients should deposit funds at the same bank where their company holds an account.
  11. Bank deposit account details are available to registered clients on the KeyFleet website or upon request via accounts@keyfleet.co.za
  12. Clients must use their KFN account number as a reference when making deposits to ensure prompt processing.
  13. Deposits can only be allocated to the purse during working hours (08:00 – 17:00). Clients should ensure they have sufficient funds in their purse to cover transactions over weekends and public holidays.
  14. Lost or stolen KFN fuel cards need to be reported to KFN immediately so the cards can be blacklisted on the KFN system.
  15. Once off card fees and SMS message costs will be debited automatically from the active purse.
  16. KFN will not be held responsible in any way for losses due to the misuse or abuse of the KFN fuel card.
  17. POPI ACT: All our client’s information is kept private and confidential. Debit order information is processed and loaded internally and will not be given to any other 3rd parties. 
  18. Keyfleet will accept service of any notice in terms of this agreement/registration at the following address:

Physical Address: 5 Tulip Avenue, Sunridge Park, Port Elizabeth

Postal Address: Keyfleet Management Systems, PO Box 28593, Sunridge Park, Port Elizabeth, 6008

Email: support3@keyfleet.co.za

  1. By completing a registration form, the applicant confirms that he or she has the required authorisation to complete and to execute the application.
  2. By clicking the acceptance block on the registration page, the client accepts the terms and conditions set out in this document.

 
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